A detailed time-management system need not be inflexible. Knowing which items to eliminate from a to-do list gives a time-management plan its flexibility. When the unexpected arises, it can be judged according to its role in fulfilling long-term goals. If what at first seemed urgent turns out not to be important, it can be deferred to another time or ignored altogether. But if something unexpected needs handling in order to fulfill an important business or life plan, it will take priority over lesser activities in the daily or weekly schedule. For instance, I might have a meeting planned for one oclock with coworkers to decide the location of an awards banquet, and find out at noon that an important client is thinking of switching to our competitor but wants to talk with me first. I can easily discern that the banquet meeting is less important than a critical meeting with a valuable client.
In conclusion, effective time management must involve a detailed scheduling of tasks. But it also requires determining which tasks are more central than others to the satisfaction of long-term objectives. This way, the daily or weekly schedule becomes not just a list of tasks to check off , but a flexible plan that can accommodate important urgencies while allowing us to bypass less significant scheduled tasks and ignore unimportant interruptions.
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