If there are any enclosures，list them first. Listing enclosures at the beginning of the letter will make it easier for your staff to assemble them and for the reader to check to be sure all was received. This is much easier than having to read an entire，perhaps lengthy，letter to ascertain what are the enclosures.

The enclosures should be described with specificity so that there is later no question as to what was enclosed. At a minimum，the title and date of each document should be listed. If the document was recorded，then the recording information should be included. Whether the document is an original or a copy should also be specified. The following is an example：

Enclosed are the following documents from your closing held on ___/___/1999 in which you purchased the home at _________，St. Petersburg，Florida，from _________：

Warranty Deed dated ___/___/1999 and recorded on ___/___/1999 at O.R. Book ____，Page ____，_________，County，Florida（original）

Title Insurance Policy issued on ___/___/1999 by _________ on _________ as policy number _________（original）

HUD-1 Settlement Statement dated ___/___/1999（original）

如果有随信附件，首先要列出他们的清单。附件清单应该放在信函的首部，这既可以让您的工作人员轻松地收集这些附件，也可以让读者确认这些附件是否已经全部收到。另外，这样做，读者就不需要到信函的全文中去寻找哪些是随信附件了，特别是信函过长时，这样做就更省事了。

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