Indicate the method of delivery if other than mail. If being faxed,include the fax number and telephone number. If being sent by FedEx,state whether it is by overnight or second day. If being sent by email,state the email address. This will make it easy for your staff person to send it to the correct place,and it will document for your file how it was sent.不使用传统邮件送交信函,就要特别说明送交的方式。如果是用传真发送,就要注明传真号码和电话号码;如果是用联邦快递送交,就要说明送交的时间是否会超过一天;如果是以电子邮件的形式发送,就要注明电子邮件的地址;如果是让您的同事送交到某个地点,那只需在信函上注明送交的方式即可。
Include a fax notice. When sending by fax,include a notice in case it is sent to the wrong number. Here is the notice I use at the top of my letterhead when sending a fax:
NOTICE:This is privileged and confidential and intended only for the person named below. If you are not that person,then any use,dissemination,distribution or copying of this is strictly prohibited,and you are requested to notify us immediately by calling or faxing us collect at the numbers above. Date Sent ________ Time Sent ________ Number of Pages ________ Person Who Confd Receipt _________
传真通知。在发传真的时候,最好附一个传真通知以防发错了号码。这里有一个我经常放在传真信函抬头的通知样本:
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