Q&A
Question: I have recently got a senior position within my company.One of my new tasks is to make monthly progress reports on my department in front of other senior officials. During my first meeting, I presented and then opened the floor to questions.
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My first reaction was to answer defensively.Later, I realized that I shouldn’t have felt that way.But how can I keep cool and effectively answer questions in this type of settings?
Answer: Congratulations on your new position! Presenting in front of your peers (同事) is a hard task in itself and it becomes much more difficult when a question-and-answer period is required! Question-and-answer periods are a great way to clarify the message and strengthen key points.
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When a person is asking a question, show interest and a desire to understand the question by listening and asking for clarification.
● Buy time
When facing a hard question, most people can’t give an answer immediately.Buy time by repeating the question in your own words.
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These techniques allow you to quickly organize your thoughts as well as to make sure you will be correctly answering the question.
● Suggest a private meeting.
A one-to-one meeting is a calmer setting than speaking in front of your peers.
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