正式书信写作八步指南_BEC初级作文

正式书信写作八步指南

如记者所言，不要埋头当鸵鸟。要设法亮出你最希望收信人注意到的信息。收信人可能只浏览第一段，所以，千万别把你的“要求”放到最后一段。

6. Follow the rules

遵循格式

There are rules for formatting a business letter. You ignore them at your peril.

商业信函有其自身格式，你若无视，一切后果自负。

7. Proofread. Then proofread again

检查再检查

No matter how grammatically gifted you are, errors and typos can creep in. When you think you’ve finished writing, read your piece slowly and attentively, watching for those typos. Don’t trust spellcheck. If possible, print a hard copy of your letter and read it—out loud—with a pen in hand, marking those typos, awkward sentences, confusing lines. If it’s really important, have somebody else read it and let you know if you’ve missed something.

就算你语法再好，也还会犯个小错、打个错字。信写完后，一定要慢慢细读，查缺补漏。别依赖拼写检查软件，最好对着打印稿检查——读出声来——同时圈出错词烂句。如果信函尤为重要，最好请别人替你再检查检查。

8. Let it cool before sending

三思而后“寄”

Especially if you are writing to persuade or complain, you probably are motivated by some pretty strong feelings. Absolutely write your first draft in the white-hot heat of passion. Express your feelings. Get it all on paper. But then . . . before you print and sign, or hit send, walk away for awhile. Go do something else. Let that heat of passion cool. Then come back and re-read what you’ve written. Is it fair? Is it smart? Is it true? Is it kind? Would you regret having it read on television, in front of your boss and your grandmother? Make the changes that seem appropriate after your emotions have settled.